In order to speed up the admin process for Ski bookings we have created a set of forms for Ski Party Leaders that you can download here and email back to us.
Each form is on a separate tab of the same sheet - just click on the tab and fill in the details!
Helpful hints
You should complete these forms in full and in order, because much of the information from the first tabs (e.g. pupils names and ages) will automatically pull through to subsequent pages, saving you from filling in the same details on multiple sheets.
When you have finished
Please save the spreadsheet to your own computer as a reference and email it to your tour organiser.
TAB 1. Information Request
For your convenience, we have provided this sheet for you to copy and send to the parents. This has been provided to help you obtain the correct information to complete these forms but should not be returned to PGL.
TAB 2. Final Confirmation
This form covers the final party composition and requirements.
TAB 3. Nominal Roll
This breaks down the final party composition; it shows each individual travelling and includes important information for ski hire and ski lessons. All sections must be completed for every passenger, including adults. Incomplete forms will be returned. For groups of more than one coach, we need a separate list of passengers for each coach.
TAB 4. Dietary / Medical Requirements
Please include full details of any serious allergies / medical conditions. We will ensure this information is passed to relevant staff and suppliers (coach company/hotel/rep etc).
TAB 5. School Location Map
TAB 6. Lift Pass Application
In order to obtain your lift passes we need a complete list of party members, along with the dates of birth of all students travelling. Please ensure that this list is printed onto school headed paper, signed by a senior teacher and posted back to the Ski Team.
It is vital that we receive all information 14 weeks prior to the departure to allow us to check all details and help us to ensure we make the best possible arrangements for your group in resort. The information is also required to enable us to prepare the final invoice for your tour.
Hopefully the forms will prove simple, straightforward and timesaving but should you experience any problems please contact us on 0870 162 6622.
Please note: If you have created your own version of any or all of these forms, it is vital that they are in the same format and include the same information as requested.