How to book

Ski Leader Guide

How to book your PGL ski trip

Are you a first time Party Leader or have you done this many times before? Either way, PGL makes organising a ski trip straightforward. Just follow these simple steps...

1. Make a provisional booking

Call us on 0333 321 2143 to make a no-obligation provisional booking which we will hold for up to 3 weeks. You will also have access to MyPGL - an online facility where you'll find useful resources to help you organise a successful trip, including safety management information and promotional material as well as your booking documentation.

2. Promoting your trip

We asked our our most experienced party leaders how they promoted their trips. They came up with the following recommendations:


  • Use PowerPoint presentations - available on MyPGL.
  • Get students who have been on previous trips to sell the idea with their stories and enthusiasm.
  • Show videos and and photos from recent ski trips, or use online videos to get everyone inspired.

Letters to parents

  • Sample letters are available on MyPGL.
  • Map out the payment schedule on a monthly basis so parents only have to pay small amounts at a time.
  • Give PGL leaflets to interested people

Put posters up around school to advertise the trip and use social media to reach students and their parents.

3. Confirm the booking

Please return your first deposits within 3 weeks - these are £100 for each paying member travelling to Europe by coach, or £150 for each paying member travelling to Europe or USA by air.

PGL takes care of the rest!

Once you have confirmed your booking, all arrangements for your ski course will be looked after by one of our experienced tour organisers. They will be on hand to offer help and advice throughout the essential preparation stages of your trip.

Interim deposit payment

We require interim deposit payments to be paid no later than 8 weeks after confirmation of your booking:

  • £100 for each paying member of the party for coach groups
  • £150 for each paying member of the party for air groups to Europe
  • £150 for each paying member of the party for air groups to the USA

Final balance

This is due 12 weeks prior to departure.

Changes to Your Party Members

Deposits paid to PGL are non-refundable, but on coach tours they are transferable if a replacement can be found (in cases of illness, claims may be made under the PGL Insurance Policy subject to a £40 excess). For terms and conditions regarding changes to air groups, please check our booking conditions document.

Final details

We will ask you to complete and return Final Detail forms no later than 14 weeks prior to departure. We will remind you when these need to be completed.

Final information

Once the balance on your course has been received and approx 3 weeks prior to your ski course we will forward your Final Information Pack. This will contain your travel itinerary, resort and hotel information and tickets (where applicable).